How to Conduct a Successful Digital Board Meeting

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A digital board meeting can be a wonderful method of conducting an online discussion with remote participants. These meetings offer an efficient alternative to face-to-face meetings, and can be used in conjunction with regular board meetings that are physically needed. The advantages of a virtual boardroom include better engagement from remote directors, less paperwork, and a cost-effective method to manage meetings. A paperless solution can also reduce costs for board members, through cutting out travel and printing expenses.

To make your digital board meeting a success, start by testing the software with participants in person prior to the actual meeting. This will ensure that everyone is familiar with the software and is able to follow along easily. The meeting should be scheduled at a suitable time to all participants to be free of distractions. If it is possible, it’s best to hold the meeting using video chat to ensure that all directors be heard and can see the speakers.

Plan your agenda and be prepared in advance for your online board meetings. This will let you make time for other important topics. Give yourself enough time to talk about each item on the meeting agenda. In addition, you must set the tone for the meeting by adhering to board rules of conduct for meetings. For example, be sure to mute yourself when you’re not speaking and try not to interrupt the conversation by making personal comments or questions.